Post-Interview Thank-You Letter
This playbook provides a structured approach to composing a thoughtful and impactful thank-you letter following a job interview. It aims to ensure candidates leave a positive, lasting impression on potential employers.
Step 1: Immediate Reflection
As soon as possible after the interview, take a moment to jot down notes about the interview. Include topics discussed, the names and titles of the interviewers, and any points that you wish you had mentioned during the conversation.
Step 2: Choose Format
Decide whether to send your thank-you letter via email, which is quicker and more common in today's digital age, or by mail, which can stand out but may take longer to arrive.
Step 3: Craft Opening
Begin your letter with a polite salutation followed by a sincere thank-you statement. Mention the specific job title and the interview date for clarity.
Step 4: Personalize Content
Refer to your notes to include specific details from the interview. Express enthusiasm for the role and how your skills and experiences align with the company’s needs.
Step 5: Address Hesitations
Politely address any concerns the interviewer might have had. This is your opportunity to provide clarification or additional information.
Step 6: Reiterate Interest
Confirm your interest in the position and the company. Make a final statement about how you can contribute to the organization's success.
Step 7: Close Professionally
End the letter with a professional closing sentiment, your full name, and your contact information. Ensure there are no typos or grammatical errors.
Step 8: Send Promptly
Send your thank-you note within 24 hours of the interview. This ensures that your letter is received while the interview is still fresh in the employer’s mind.
General Notes
Be Concise
Keep the letter short and to the point. A thank-you letter should be no more than a few paragraphs long.
Proofread
Always proofread your letter before sending it. Spelling and grammar mistakes can negatively impact the professional impression you want to leave.
Follow-Up
If you haven't heard back within the timeline the interviewer provided, it's appropriate to send a polite follow-up email to inquire about the status of your application.
Multiple Interviewers
If you were interviewed by multiple people, send personalized thank-you letters to each person, making sure to mention something specific you discussed with them.