Post-Interview Follow-Up
A guide to crafting and sending a strategic follow-up message after an interview. This playbook aims to enhance the interviewer's recollection of the candidate, demonstrate continued interest in the position, and keep the candidate's application top-of-mind.
Step 1: Timeliness
Send your follow-up within 24 to 48 hours after the interview. Promptness shows eagerness and respect for the interviewer's time.
Step 2: Subject Line
Choose a clear and professional subject line for the email. It could be as simple as 'Thank you for the opportunity' or 'Follow-up Regarding [Position Name] Interview'.
Step 3: Personalization
Start the email with a personalized greeting, addressing the interviewer by name. Avoid generic salutations like 'To whom it may concern'.
Step 4: Appreciation
Express gratitude for the interviewer's time and the opportunity to learn more about the company and the position.
Step 5: Recap & Enthusiasm
Briefly recount a highlight or meaningful moment from the interview that shows your enthusiasm and fit for the role.
Step 6: Value Proposition
Reiterate how your skills and experiences make you a strong candidate for the position. Mention specific ways you can contribute to the team or the organization.
Step 7: Closure
End the note on a positive note, reiterating your interest in the position, and include a polite sign-off with your full name.
Step 8: Review
Proofread your email for any typos, spelling errors, or grammatical mistakes to ensure professionalism.
Step 9: Follow-Up
If you have not heard back after a week or two, it is appropriate to send a polite inquiry email to ask about the status of your application.
General Notes
Email Tone
Keep the tone of your email professional yet courteous; avoid overly casual language or emojis.
Attachments
Do not attach any files to the follow-up email unless specifically requested, as this could be seen as presumptuous or a security concern.