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Helicopter Tours Booking

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Helicopter Tours Booking

This playbook outlines the procedures for booking exclusive helicopter tours and transfers. It ensures clients experience seamless, scenic, and expedited aerial travel from start to finish.

Step 1: Research

Investigate different helicopter service providers, focusing on safety records, customer reviews, fleet condition, and the variety of tour options available. Ensure the company is properly licensed and pilots are experienced.

Step 2: Availability

Inquire about the availability of helicopters for the desired dates and times. Check if the service provider can accommodate the intended travel itinerary or route for the tour.

Step 3: Quote Request

Request a detailed quote that includes all costs such as per-hour flight time, fuel surcharges, landing fees, and any additional expenses that may apply to your specific tour or transfer needs.

Step 4: Budget Approval

Review the received quotes and ensure the costs align with the available budget. Obtain approval for the expenditures from all necessary parties before proceeding.

Step 5: Booking

Once the quote is approved, proceed with the booking. Provide the service with all required information such as passenger details, special requests, and confirm the itinerary and flight schedule.

Step 6: Confirmation

Receive and review the booking confirmation. Ensure all details such as flight times, dates, passenger information, and any special arrangements are correct.

Step 7: Pre-flight Checks

Closer to the flight date, perform pre-flight checks. Confirm the weather conditions, any changes in the itinerary, and ensure all safety measures and regulatory compliances are in place.

Step 8: Arrival

On the day of the flight, arrive at the departure location well in advance. Follow all instructions provided by the helicopter service for a safe and timely takeoff.

Step 9: Post-flight

After the flight, handle any necessary post-flight paperwork, collect all personal belongings, and provide feedback to the helicopter service provider if desired.


General Notes

Weather Dependent

Be aware that helicopter tours and transfers are highly weather-dependent. Always have a backup plan in case of cancellations due to weather conditions.

Insurance

Ensure adequate insurance coverage for all passengers and check that the helicopter service carries appropriate insurance for both the aircraft and passengers.

Legal Requirements

Verify that both you and the service provider are in compliance with all local, national, and aviation legal requirements for the areas of operation.